Careers

JOB TITLE: Accounting Specialist

DEPARTMENT: Accounting

REPORTS TO: CFO

FLSA STATUS: Hourly, Full-Time, Non-Exempt

Our Mission: Our Mission is to help children reach their potential through professionally supported, one to one mentoring relationships that have measurable impact. Our Vision is successful mentoring relationships for all children who need and want them contributing to brighter futures, better schools, and stronger communities, changing the lives of children for the better, forever.

Summary: The Accounting Specialist is a hybrid position responsible for Grant invoicing and reporting, as well as standard monthly Accounting functions. Grant responsibilities include monthly invoicing, Salesforce tracking, information gathering, grant reporting and acknowledgement letters. Accounting functions include processing payables, journal entry preparation, month end close, and preparation of financial statements. The Accounting Specialist will work very closely with the CFO and other key departments (Grants and Fund Development). The Accounting Specialist will prioritize efficiency in their work, offer reliable support to other team members and departments, and will display knowledge and understanding of best accounting practices and procedures.

JOB RESPONSIBILITIES

Grant Processing
• Preparation of grant invoicing for government grants
• Quarterly and semi-annual grant reporting
• Preparation of grant acknowledgement letters
• Entry and maintenance of grant related data in Matchforce and Salesforce
• Information gathering from multi-departments
• Reconciliation of grant receivable balances

Accounting
• Code and process invoices in Quickbooks to ensure bills are paid and received in a timely manner
• Preparation of month end journal entries
• Account reconciliation and analysis
• Preparation of bank reconciliations
• Monthly financial statement preparation using Excel
• Assist in the auditing process by gathering requested information
• Maintain a wide variety of fiscal information, files and records (e.g. accounts payable, accounts receivable, contracts, etc.) for providing an up-to-date reference and audit trail for compliance
• Prepare written procedures to document accounting processes
• Fixed asset tracking and reconciliation
• Assist in the preparation of the company budget to help meet all financial goals
• Follow internal accounting procedures and policies to ensure financial security is maintained

JOB QUALIFICATIONS
• Bachelor’s Degree in Accounting or Business related field
• 1-3 years of general accounting experience required
• Strong computer skills required. Excel and Quickbooks experience highly preferred.
• Highly responsible and strong work ethic
• Excellent attention to detail and accuracy in financial data entry
• Strong multi-tasking and time-management skills
• Ability to work cross-functionally with other team members

REQUIRED SKILLS AND ABILITIES

Interpersonal Savvy
Relates well to all kinds of people; builds appropriate rapport; practices active listening; builds constructive and effective relationships; deals effectively with diversity; uses diplomacy and tact; capable of diffusing difficult situations comfortably; manages frustration appropriately; is easy to approach and talk to; spends the extra effort to put others at ease.

Organizational Ability
Can marshal resources to get things done; orchestrate multiple activities at once to accomplish a goal; uses resources effectively and efficiently; arranges information and follows established process.

Results/Outcome Oriented
Is motivated by results; can be counted on to meet and exceed goals successfully; bottom-lined oriented; pushes self for results; sets clear objectives and measures, monitors process and progress; brings forward innovative practices and suggestions for improvements.

Promotes Vision and Mission
Effectively promotes the agency mission and vision, internally, as well as with the broader community.

WORK ENVIRONMENT
The environmental conditions described are representative of those that must be met by an employee to successfully perform the functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

• Routine office environment.

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and required skills. Job Description may be subject to change to meet the needs of the organization.

Your employment with BBBSOC will be “at will,” meaning that either you or BBBSOC may end your employment at any time and for any reason, with or without cause.