Careers at Big Brothers Big Sisters
Grow your career at Big Brothers Big Sisters.
We are committed to a diverse workforce with representation from every walk of life. We recognize how our organization is greatly enhanced when we unite people of diverse backgrounds, experiences, and perspectives.
Match Support Specialist
The Match Support Specialist is responsible for providing match support to ensure child safety, positive impacts for youth, constructive and satisfying relationships between children and volunteers, and a strong sense of affiliation with BBBS on the part of volunteers. This position will produce positive outcomes in the following areas: match closure rate, match retention rate, average match length, volunteer rematch rate, and customer satisfaction.
REPORTS TO: Associate Director of Traditional Programs
FLSA STATUS: Full-Time, Hourly, Non-Exempt
- Continually assess the match relationship focusing on: child safety, match relationship development, positive youth development and volunteer satisfaction. Real and/or potential problems and barriers are identified, addressed and resolved as early as possible. Match support is provided on a frequency according to BBBS Standards, at a minimum.
- Meet or exceed minimum goal of 98% done and 75% done on-time on monthly match support contact report.
- Conducts match introductions to set the tone of a successful match with the highest level of customer service.
- Assess and provide for individual coaching needs, information and support needs for each match participant to assure a positive youth development experience for the child, and successful and satisfying experience for the volunteer
- Ensure high-level expertise in applying child safety and risk management knowledge, policies and procedures throughout all aspects of job function.
- Develop strategic interventions to identify and strengthen match relationships that require extra support to continue to grow
- Develop, promote and implement individual and group match activities to support ongoing volunteer involvement with the child and agency affiliation through individualized recognition, annual events, and reengagement strategies.
- Conduct all scheduled match surveys in a timely manner and achieve minimum goal of 80%.
- Effectively utilizes YOS and SOR surveys, to assess match impact on youth development.
- Conduct exit interview by phone with all parties at match closure. Assess reasons for match closure and re-match potential. When match terminates pre-maturely or unexpectedly refer exit interview to supervisor for third party assessment.
- Share with development and/or marketing staff potential partnership relationships as discovered through volunteers’ and parents’ employers and affiliations.
- Identify and promote re-engagement of volunteers as Bigs, board members, and donors in other volunteer capacities.
- Consult with supervisor or other program lead staff as appropriate.
- Assessment and relationship development experience with child and adult populations; understanding of child development and family dynamics. Must have car, valid driver’s license, and meet state required automobile insurance minimums.
- Effectively forms and sustains appropriate child, adult volunteer-based relationships based on positive youth development and volunteer satisfaction
- Effectively assesses and executes the following relational support skills: guiding, supporting, confronting, advising and/or negotiating
- Effectively uses active and attentive listening to confirm understanding; coach others through the use of reflective questioning; personalize communication content and delivery to fit different perspectives, backgrounds or styles of audience; document information about matches clearly and concisely in order to keep records accurate and up to date.
- Solid conflict resolution skills (internal and external conflicts)
- Prepared for different seasons or cycles (summer grads and year-end goals)
- Informs matches of upcoming events and signs them up.
- Attend at least three Match events a year in order to interact with matches in person, in addition to the mandatory match events (annual picnic, holiday party and Graduation)
- Attend/complete appropriate meetings and trainings as directed by supervisor
- Performs other duties as assigned by supervisor
- Bachelor’s Degree required
- Must be fluent in Spanish; both written and oral.
- Experience with at-risk/high-risk youth is (volunteer and/or paid) preferred
- Proficiency in Microsoft Office; including Word, Outlook, and Excel.
- Access to a reliable automobile; valid driver’s license; and automobile insurance
- Able to work independently exercising good judgment, decision making and problem solving skills
- Excellent oral and written communication skills reflecting solid customer service both in-person and telephone.
- Able to succeed in a fast-paced environment
- Able to work with confidential information
- Able to relate well in multicultural environments
- Able to effectively collaborate with peers
- Able to use time effectively and able to focus on details
- Able to maintain boundaries with clients.
Site-Based Program Specialist
The Site-Based Program Specialist is responsible for facilitating sessions, conducting match support and providing overall support of Site-Based matches to ensure child safety and long-term caring relationships between matches while focusing on positive outcomes for youth.
DEPARTMENT: Site-Based Mentoring Program
REPORTS TO: Site-Based Program Manager
FLSA STATUS: Full-Time, Hourly, Non-Exempt
- Facilitate and supervise site sessions, ensuring positive match development and safety of both Bigs (mentors) and Littles (mentees).
- Provide timely and comprehensive written assessments and recommendations for participation in the program.
- Identify suitable, potential matches.
- Contribute to site curriculum.
- Provide ongoing support in a creative manner for assigned matches to achieve length of match, closure, and outcome evaluation goals.
- Conduct monthly match support that is accomplished through in-person, e-mail, or telephone contact.
- Provide recommendations for volunteer appreciation and participate in events
- Facilitate in-person match meetings.
- Provide accurate and timely program statistics.
- Maintain accurate file documentation for each match according to BBBSA standards and agency policies.
- Attend agency staff and departmental meetings.
- Work effectively with assigned partner school(s) as well as plan and facilitate meetings as appropriate.
- Assist with volunteer orientations and training.
- Ensure high-level expertise in applying child safety and risk management knowledge, policies, and procedures throughout all aspects of job function.
- Effectively use active and attentive listening to confirm understanding.
- Coach others through use of reflective questioning; personalize communication content and delivery to fit different perspectives, backgrounds, or styles of audience.
- Document information about matches clearly and concisely in order to keep records accurate and up to date.
- Solid conflict-resolution skills (internal and external conflicts).
- Attend/complete appropriate meetings and trainings as directed by supervisor.
- Bachelor’s Degree required
- Bilingual in Spanish – oral and written – required
- Must have access to reliable automobile, valid Driver’s License and Automobile Insurance
- Experience with at-risk/high-risk youth (volunteer and/or paid) preferred
- Familiar with Windows XP software applications
- High level of customer service
- Excellent oral and written communication skills reflecting solid customer service both in-person and via telephone.
- Excellent organizational and time-management skills
- Maintains confidentiality throughout daily operations
- Ability to multi-task and work independently in a fast-paced environment with heavy workload, while exercising good judgement, decision-making, and problem-solving skills.
TRADITIONAL PROGRAM INTERN
The primary responsibility of Traditional Program Intern is to complete reference calls and maintain documentation of volunteers and to ensure successful processing of volunteers. The goal of this position is effective processing of volunteers and data on the administrative side for our program. This incumbent must be successful in: reference call yield, data entry, meeting deadlines, and being task and result-oriented, superb customer service, and have the utmost integrity in fulfilling responsibilities.
This position needs excellent time management and customer service skills and needs to be able to work with and manage up to a variety of people, anticipating needs and adapting to various work styles.
REPORTS TO: Enrollment & Intake Manager
FLSA STATUS: Hourly, Part-Time, Internship (paid) 20-30 hours per week
- Ensures all volunteers are thoroughly screened through completion of reference calls an documentation.
- Data entry: Word processing, database/spreadsheet input and management, paper based document filing and tracking
- Follow-up with potential volunteers: Obtain missing required documentation for screening completion.
- Ability to think critically, screen, and assesses potential risk to child safety.
- Conduct, track, and maintain pending background checks for potential volunteers.
- Customer service focused, with all internal and external stakeholders
- Working towards a Bachelor’s or Graduate degree
- High level customer service
- Must have access to reliable automobile, valid Driver’s License and Automobile Insurance.
- Must demonstrate critical-thinking skills
- Must demonstrate excellent communication with the team–open to asking questions in areas of confusion
- Works independently, exercising good judgement, decision-making and problem-solving skills through completion of all job duties.
- Ability to collaborate and work in a team environment
- Strong organizational skills and attention to detail
- Must have excellent time management
- Proficient in Microsoft Office with emphasis on Excel
- Proficient in Google Suite
- Ability to type 65 wpm accurately and efficiently
- Excellent oral and written communication skills BOTH in-person and via the telephone, and high-level interviewing skills.
CLICK TO VIEW REQUIRED SKILLS AND ABILITIES FOR ALL CAREER POSITIONS
Is dedicated to meeting the expectations and requirements of internal and external customers; gets first-hand customer information and uses it for improvements in products and service; talks and acts with customers in mind; establishes and maintains effective relationship with customers and gains their trust and respect; ensures customers feel they have been listened to; establishes credibility quickly.
Relates well to all kinds of people; builds appropriate rapport; practices active listening; builds constructive and effective relationships; deals effectively with diversity; uses diplomacy and tact; capable of diffusing difficult situations comfortably; manages frustration appropriately; is easy to approach and talk to; spends the extra effort to put others at ease.
Can marshal resources to get things done; orchestrate multiple activities at once to accomplish a goal; uses resources effectively and efficiently; arranges information and follows established process.
Is motivated by results; can be counted on to meet and exceed goals successfully; bottom-lined oriented; pushes self for results; sets clear objectives and measures, monitors process and progress; brings forward innovative practices and suggestions for improvements.
Promotes Vision and Mission
Effectively promotes the agency mission and vision, internally, as well as with the broader community.
The environmental conditions described are representative of those that must be met by an employee to successfully perform the functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.
- Routine office environment.
- Occasional travel
The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and required skills. Job Description may be subject to change to meet the needs of the organization.
Your employment with BBBSOC will be “at will,” meaning that either you or BBBSOC may end your employment at any time and for any reason, with or without cause.