CAREERS

DEPARTMENT: Site Based Programs

REPORTS TO: Site Based Enrollment & Recruitment Manager

FLSA STATUS: Hourly, Non-Exempt   

JOB SUMMARY

Essential to the BBBS brand, the purpose of this position is to ensure department-wide match growth and quality through the leadership of services and delivery.  A high-level customer service, focusing on volunteer options and child safety, is to be demonstrated throughout the match process. 

This position cultivates prospective new volunteers for Site Based programs and works to bring back prior year volunteers.  Additionally, this position is responsible for ensuring all program launch timelines are met, all volunteers are efficiently screened and matched to ensure the best possible outcome. This position is indirectly responsible for the overall satisfaction of our school partners and manages the recruitment of youth volunteers and youth mentees.  This position is also responsible for communicating the vision of BBBSOC in addition to the department goals, outcomes, and processes to outside constituencies. A successful incumbent will produce positive outcomes in volunteer yield, processing time, and match satisfaction.

JOB RESPONSIBILITIES

Conduct volunteer recruitment, enrollment (including orientations & interviews), and completion of any other activity required for the enrollment process.

Professionally communicate organizational and programmatic goals to potential volunteers as well as child safety measures.

Assess volunteers “fit” for all standards, expectations, and safety measures required by BBBSOC.

Assist matching of volunteers to youth mentees for assigned caseload.

Identify and eliminate barriers to the enrollment process by being solution focused on all aspects of stakeholder support and school partnership satisfaction.

Review and follow up with references as necessary for all volunteers.

Review enrollment queue and conduct informational sessions as necessary to yield increased volunteer interest for all individual school partners.

Identify new potential partners for volunteers on an as needed basis and facilitate opportunities through high-level stakeholders.

High degree of collaboration with Program Specialists responsible for facilitating the program of designated caseload and sharing an equal partnership in setting and accomplishing desired goals.

Facilitate match acceptance and initial meetings as necessary for volunteers and mentees.

Work closely with on-going volunteers to further recruitment needs and provide development and fundraising opportunities.

Cultivate long-term and sustaining relationships with volunteer-rich organizations ( i.e., schools, youth volunteer organizations, etc.)

Track and evaluate recruitment and outreach efforts. Provide weekly progress reports of enrollment activity.

Work well in a fast paced environment with continuous team collaboration in order to meet programmatic goals and metrics.

JOB QUALIFICATIONS

Bachelor’s Degree required

High level of customer service

Familiar with Windows XP software & G-Suite applications.

Must have access to a reliable automobile; valid driver’s license and automobile insurance.

Excellent oral and written communication skills reflecting solid customer service both in-person, via the telephone; and high-level interviewing skills.

Excellent public speaking skills with the ability to connect with youth and high-level stakeholders.

Excellent organizational and time-management skills.

Maintain confidentiality throughout daily operations.

Excellent attention to detail.

REQUIRED SKILLS AND ABILITIES

Customer Focus

Is dedicated to meeting the expectations and requirements of internal and external customers; gets first-hand customer information and uses it for improvements in products and service; talks and acts with customers in mind; establishes and maintains effective relationship with customers and gains their trust and respect; ensures customers feel they have been listened to; establishes credibility quickly.

Interpersonal Savvy

Relates well to all kinds of people; builds appropriate rapport; practices active listening; builds constructive and effective relationships; deals effectively with diversity; uses diplomacy and tact; capable of diffusing difficult situations comfortably; manages frustration appropriately; is easy to approach and talk to; spends the extra effort to put others at ease.

Organizational Ability

Can marshal resources to get things done; orchestrate multiple activities at once to accomplish a goal; uses resources effectively and efficiently; arranges information and follows established process.

Results/Outcome Oriented

Is motivated by results; can be counted on to meet and exceed goals successfully; bottom-lined oriented; pushes self for results; sets clear objectives and measures, monitors process and progress; brings forward innovative practices and suggestions for improvements.

Promotes Vision and Mission

Effectively promotes the agency mission and vision, internally, as well as with the broader community.

WORK ENVIRONMENT

The environmental conditions described are representative of those that must be met by an employee to successfully perform the functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

Routine office environment.

Occasional travel

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and required skills. Job Description may be subject to change to meet the needs of the organization.

Your employment with BBBSOC/IE will be “at will,” meaning that either you or BBBSOC/IE may end your employment at any time and for any reason, with or without cause.

DEPARTMENT: Traditional Program

REPORTS TO: Match Support Manager

FLSA STATUS: 

Full-Time, Hourly, Non-Exempt, may include weekends

Monday/Friday: 9am-6pm

Tuesday-Thursday 11:30am-8:30pm

JOB SUMMARY

The Match Support Specialist is responsible for providing match support to ensure child safety, positive impacts for youth, constructive and satisfying relationships between children and volunteers, and a strong sense of affiliation with BBBS on the part of volunteers. This position will produce positive outcomes in the following areas: match closure rate, match retention rate, average match length, volunteer rematch rate, and customer satisfaction.  

JOB RESPONSIBILITIES

Continually assess the match relationship focusing on: child safety, match relationship development, positive youth development and volunteer satisfaction. Real and/or potential problems and barriers are identified, addressed and resolved as early as possible. Match support is provided on a frequency according to BBBS Standards, at a minimum.

Complete 80 to 100 calls and case notes on a monthly basis that to comply with a match support contact metric.

Meet or exceed minimum goal of 98% done on monthly match support contact report.

Conduct all scheduled match surveys in a timely manner and achieve minimum goal of 80%.

Effectively utilizes COS, YOS and SOR surveys, to assess match impact on youth development.

Conducts match introductions to set the tone of a successful match with the highest level of customer service.

Assess and provide for individual coaching needs, information and support needs for each match participant to assure a positive youth development experience for the child, and successful and satisfying experience for the volunteer.

Ensure high-level expertise in applying child safety and risk management knowledge, policies and procedures throughout all aspects of job function.

Develop strategic interventions to identify and strengthen match relationships that require extra support to continue to grow.

Promote and help drive attendance to monthly match activities via phone or email to support ongoing volunteer engagement initiatives.

Conduct exit interview by phone with all parties at match closure. Assess reasons for match closure and re-match potential.  When match terminates prematurely or unexpectedly refer exit interview to supervisor for third party assessment.    

Share with development and/or marketing staff potential partnership relationships as discovered through volunteers’ and parents’ employers and affiliations.

Identify matches or individuals that are best suited and/ or required for fund development, grant, marketing and other opportunities. 

Assessment and relationship development experience with child and adult populations; understanding of child development and family dynamics.

Effectively forms and sustains appropriate child, adult. volunteer-based relationships based on positive youth development and volunteer satisfaction

Effectively uses active and attentive listening to confirm understanding; coach others through the use of reflective questioning; personalize communication content and delivery to fit different perspectives, backgrounds or styles of audience; document information about matches clearly and concisely in order to keep records accurate and up to date.

Solid conflict resolution skills (internal and external conflicts)

Prepared for different seasonal goals and projects.

Informs matches of upcoming events and signs them up.

Attend at least three signature match events on a weekend day, a year, in order to interact with matches in person.

Attend/complete appropriate meetings and trainings as directed by supervisor

Consult with supervisor or other program lead staff as appropriate.

Performs other duties as assigned by supervisor.

JOB QUALIFICATIONS

Bachelor’s Degree required

Must be fluent in Spanish; both written and oral.

Experience with at-risk/high-risk youth is (volunteer and/or paid) preferred

Proficiency in Microsoft Office; including Word, Outlook, and Excel.

Access to a reliable automobile; valid driver’s license; and automobile insurance

Able to work independently exercising good judgment, decision making and problem solving skills

Excellent oral and written communication skills reflecting solid customer service both in-person and telephone.

Able to succeed in a fast-paced environment

Able to work with confidential information

Able to relate well in multicultural environments

Able to effectively collaborate with peers

Able to use time effectively and able to focus on details

Able to maintain boundaries with clients.

REQUIRED SKILLS AND ABILITIES

Customer Focus

Is dedicated to meeting the expectations and requirements of internal and external customers; gets first-hand customer information and uses it for improvements in products and service; talks and acts with customers in mind; establishes and maintains effective relationship with customers and gains their trust and respect; ensures customers feel they have been listened to; establishes credibility quickly.

Interpersonal Savvy

Relates well to all kinds of people; builds appropriate rapport; practices active listening; builds constructive and effective relationships; deals effectively with diversity; uses diplomacy and tact; capable of diffusing difficult situations comfortably; manages frustration appropriately; is easy to approach and talk to; spends the extra effort to put others at ease.

Organizational Ability

Can marshal resources to get things done; orchestrate multiple activities at once to accomplish a goal; uses resources effectively and efficiently; arranges information and follows established process.

Results/Outcome Oriented

Is motivated by results; can be counted on to meet and exceed goals successfully; bottom-lined oriented; pushes self for results; sets clear objectives and measures, monitors process and progress; brings forward innovative practices and suggestions for improvements.

Promotes Vision and Mission

Effectively promotes the agency mission and vision, internally, as well as with the broader community.

WORK ENVIRONMENT

The environmental conditions described are representative of those that must be met by an employee to successfully perform the functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

Routine office environment.

Frequent independent travel

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and required skills. Job Description may be subject to change to meet the needs of the organization.

Your employment with BBBSOC/IE will be “at will,” meaning that either you or BBBSOC/IE may end your employment at any time and for any reason, with or without cause.