Careers

BUILD YOUR CAREER AT BIG BROTHERS BIG SISTERS

We’re always looking for talented, dedicated people who want to dedicate their career in support of mentoring to change the life of a child. We are committed to a diverse workforce with representation from every walk of life. We recognize how our organization is greatly enhanced when we unite people of diverse backgrounds, experiences, and perspectives.

OPEN POSITIONS

Please send resume, cover letters and other required application materials as stated in the job description to [email protected]. No phone calls, please. Qualified applicants will be contacted shortly.

JOB TITLE: Match Support Specialist

DEPARTMENT: Traditional Program

REPORTS TO: Match Support Manager

FLSA STATUS: Full-Time, Hourly, Non-Exempt

Our Mission: Our Mission is to help children reach their potential through professionally supported, one to one mentoring relationships that have measurable impact.  Our Vision is successful mentoring relationships for all children who need and want them contributing to brighter futures, better schools, and stronger communities.

Job Summary: The Match Support Specialist is responsible for providing match support to ensure child safety, positive impacts for youth, constructive and satisfying relationships between children and volunteers, and a strong sense of affiliation with BBBS on the part of volunteers. This position will produce positive outcomes in the following areas: match closure rate, match retention rate, average match length, volunteer rematch rate, and customer satisfaction. 

 

JOB RESPONSIBILITIES:

Continually assess the match relationship focusing on: child safety, match relationship development, positive youth development and volunteer satisfaction. Real and/or potential problems and barriers are identified, addressed and resolved as early as possible. Match support is provided on a frequency according to BBBS Standards, at a minimum.

Complete 80 to 100 calls and case notes on a monthly basis that to comply with a match support contact metric.

Meet or exceed minimum goal of 98% done on monthly match support contact report. 

Conduct all scheduled match surveys in a timely manner and achieve minimum goal of 80%.

Effectively utilizes COS, YOS and SOR surveys, to assess match impact on youth development.

Conducts match introductions to set the tone of a successful match with the highest level of customer service.

Assess and provide for individual coaching needs, information and support needs for each match participant to assure a positive youth development experience for the child, and successful and satisfying experience for the volunteer.

Ensure high-level expertise in applying child safety and risk management knowledge, policies and procedures throughout all aspects of job function.

Develop strategic interventions to identify and strengthen match relationships that require extra support to continue to grow.

Promote and help drive attendance to monthly match activities via phone or email to support ongoing volunteer engagement initiatives.  

Conduct exit interview by phone with all parties at match closure.  Assess reasons for match closure and re-match potential.  When match terminates prematurely or unexpectedly refer exit interview to supervisor for third party assessment.    

Share with development and/or marketing staff potential partnership relationships as discovered through volunteers’ and parents’ employers and affiliations.  

Identify matches or individuals that are best suited and/ or required for fund development, grant, marketing and other opportunities. 

Assessment and relationship development experience with child and adult populations; understanding of child development and family dynamics.

Effectively forms and sustains appropriate child, adult. volunteer-based relationships based on positive youth development and volunteer satisfaction

Effectively uses active and attentive listening to confirm understanding; coach others through the use of reflective questioning; personalize communication content and delivery to fit different perspectives, backgrounds or styles of audience; document information about matches clearly and concisely in order to keep records accurate and up to date.

Solid conflict resolution skills (internal and external conflicts)

Prepared for different seasonal goals and projects.

Informs matches of upcoming events and signs them up.

Attend at least three signature match events on a weekend day, a year, in order to interact with matches in person.

Attend/complete appropriate meetings and trainings as directed by supervisor

Consult with supervisor or other program lead staff as appropriate.

Performs other duties as assigned by supervisor.

 

JOB QUALIFICATIONS

Bachelor’s Degree required

Must be fluent in Spanish; both written and oral.

Experience with at-risk/high-risk youth is (volunteer and/or paid) preferred

Proficiency in Microsoft Office; including Word, Outlook, and Excel.

Access to a reliable automobile; valid driver’s license; and automobile insurance

Able to work independently exercising good judgment, decision making and problem solving skills

Excellent oral and written communication skills reflecting solid customer service both in-person and telephone.

Able to succeed in a fast-paced environment

Able to work with confidential information

Able to relate well in multicultural environments

Able to effectively collaborate with peers

Able to use time effectively and able to focus on details

Able to maintain boundaries with clients.

 

REQUIRED SKILLS AND ABILITIES

Customer Focus
Is dedicated to meeting the expectations and requirements of internal and external customers; gets first-hand customer information and uses it for improvements in products and service; talks and acts with customers in mind; establishes and maintains effective relationship with customers and gains their trust and respect; ensures customers feel they have been listened to; establishes credibility quickly.

Interpersonal Savvy
Relates well to all kinds of people; builds appropriate rapport; practices active listening; builds constructive and effective relationships; deals effectively with diversity; uses diplomacy and tact; capable of diffusing difficult situations comfortably; manages frustration appropriately; is easy to approach and talk to; spends the extra effort to put others at ease.

Organizational Ability
Can marshal resources to get things done; orchestrate multiple activities at once to accomplish a goal; uses resources effectively and efficiently; arranges information and follows established process.

Results/Outcome Oriented
Is motivated by results; can be counted on to meet and exceed goals successfully; bottom-lined oriented; pushes self for results; sets clear objectives and measures, monitors process and progress; brings forward innovative practices and suggestions for improvements.

Promotes Vision and Mission
Effectively promotes the agency mission and vision, internally, as well as with the broader community.

 

WORK ENVIRONMENT

The environmental conditions described are representative of those that must be met by an employee to successfully perform the functions of the job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

Routine office environment.

Frequent independent travel.

 

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position.  They are not intended to be an exhaustive list of all duties, responsibilities, and required skills. Job Description may be subject to change to meet the needs of the organization.

 

Your employment with BBBSOC will be “at will,” meaning that either you or BBBSOC may end your employment at any time and for any reason, with or without cause

DEPARTMENT: Traditional Enrollment & Recruitment

REPORTS TO: Associate Director of Enrollment & Recruitment

FLSA STATUS: Non-Exempt, Hourly, Full-Time

Our Mission: Our Mission is to help children reach their potential through professionally supported, one to one mentoring relationships that have measurable impact.  Our Vision is successful mentoring relationships for all children who need and want them contributing to brighter futures, better schools, and stronger communities.

Job Summary: The Family Intake Coordinator is responsible for maintaining and increasing a steady flow of family and child inquiries for our Traditional program through effective recruitment strategies, proper management of all incoming leads, and strong administrative support, which includes but not limited to scheduling interviews, documenting check in calls, maintaining accurate spreadsheets, and updating notes in Matchforce (CRM). The Family Intake Coordinator will produce and yield positive results by ideating and executing a thoughtful strategy to acquire Littles who will be a solid fit for the program. In addition, they will streamline all inquiries through consistent customer service, follow-through, and admin maintenance to ensure every inquiry successfully and seamlessly moves through the process.

 

JOB RESPONSIBILITIES:

Family Intake Strategy

Ideates and contributes to the overall vision and strategy on how to productively obtain potential inquiries in the community.

Seamlessly moves family/children inquiries from the point of contact to the active enrollment process.

Guarantees high rate of conversion from inquiry to program acceptance.

Properly communicates requirements and obligations to potential families interested in the program.

Effectively tracks inquires and data conversions, and communicates unique trends relevant to the overall family intake and recruitment strategy.

Successfully manages multiple inquiries and contacts on a daily and weekly basis, without compromising efficiencies and customer service execution.

Develops and maintains partnerships with community partners and organizations to encourage referrals to our program for desired families and children.

 

Administration

Ensures all inquiries receive prompt and professional responses in a timely manner.

Promptly schedules interviews with families and children, and sends proper documentation to streamline process.

Persistently tracks and maintains reoccurring contact with potential families who do not begin the enrollment process.

Collaborates and provides monthly administrative support to Enrollment team including the tracing on monthly matches, pre-match meetings, cancelations, appointments, and calendaring of families.

Maintains the Wait List, and provides monthly administrative support for target wait list Littles to ensure potential matching less than 1 year.

Upkeeps proper documentation for inquiry files in ordinance with national BBBS policy.

Maintains key information and notes of inquiries in internal systems, and documents accordingly to internal processes.

Successfully meets deadlines without disrupting overall department goals.

Closes and audits files appropriately and in a timely manner.

 

Customer Service

Builds and maintains rapport with families to encourage a positive experience from initial inquiry all the way through program acceptance.

Prescreen and pre-qualify all families, ensuring all forms, availability, and other qualifying factors have been addressed via phone within deadlines.

Handles all client inquiries and sends forms and program information to families.

Provides prompt and informative responses to all parental calls of inquiry regarding the enrollment status of their children.

Troubleshoots with families when unique situations arise.

Works independently and exercises good judgment, but will also collaborate with other key departments such as Enrollment, Grants, and Match Support.

 

JOB QUALIFICATIONS

Bachelor’s Degree preferred. 

Must be fluent in Spanish; both written and oral.

Highest level of customer service.

Familiar with Windows XP software applications.

Excellent oral and communication skills with clients through different avenues (in person, email, phone, text).

Ability to optimize processes and identify solutions for efficiency.

Access to a reliable automobile, valid driver’s license and automobile insurance.

Excellent organizational and time-management skills.

Maintains confidentiality throughout daily operations.

Excellent attention to detail.

Ability to multi-task and work independently in fast paced environment with heavy workload while exercising good judgment, decision making and problem solving skills.

 

REQUIRED SKILLS AND ABILITIES

Customer Focus
Is dedicated to meeting the expectations and requirements of internal and external customers; gets first-hand customer information and uses it for improvements in products and service; talks and acts with customers in mind; establishes and maintains effective relationship with customers and gains their trust and respect; ensures customers feel they have been listened to; establishes credibility quickly.

Interpersonal Savvy
Relates well to all kinds of people; builds appropriate rapport; practices active listening; builds constructive and effective relationships; deals effectively with diversity; uses diplomacy and tact; capable of diffusing difficult situations comfortably; manages frustration appropriately; is easy to approach and talk to; spends the extra effort to put others at ease.

Organizational Ability
Can marshal resources to get things done; orchestrate multiple activities at once to accomplish a goal; uses resources effectively and efficiently; arranges information and follows established process.

Results/Outcome Oriented
Is motivated by results; can be counted on to meet and exceed goals successfully; bottom-lined oriented; pushes self for results; sets clear objectives and measures, monitors process and progress; brings forward innovative practices and suggestions for improvements.

Promotes Vision and Mission
Effectively promotes the agency mission and vision, internally, as well as with the broader community.

 

WORK ENVIRONMENT

The environmental conditions described are representative of those that must be met by an employee to successfully perform the functions of the job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

Routine office environment.

Frequent independent travel.

 

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position.  They are not intended to be an exhaustive list of all duties, responsibilities, and required skills. Job Description may be subject to change to meet the needs of the organization.

 

Your employment with BBBSOC will be “at will,” meaning that either you or BBBSOC may end your employment at any time and for any reason, with or without cause